Uploading documents

For the normal user you will simply want to log into the system and upload your relevant documents.  To do this:

  1. Go to the ODS homepage and log into the website with your username and password
  2. Click on the Project and Tracker tool (such as Green Star Design).
  3. Click on the link "My Documents" in the menu on the left-hand side
  4. You will see a summary-list of documents that your discipline has been assigned responsibility for uploading as well as a brief description, its status and the due-date (if set).
  5. Click the "Browse" button under each document; select the file on your computer and click the "Save" button to upload that document.

After you have uploaded a document you will see its status change from "Nothing Received" to "Pending Review".  An email will automatically be sent to the Project Administrator (normally the ESD Consultant) notifying them that you have uploaded the document and it is awaiting their review.

Note: Please be patient if you are uploading large files.  Wait until the status changes to "Pending Review" before trying to upload another document.

What if I don't agree with the document?

Sometimes you might get a document that you don't agree with or you believe that it has been incorrectly assigned to you.  The best way to handle this issue is to simply leave a comment next to that document with words to that effect. To do this:

  1. Click on the Document Title to go to the Document page
  2. Click the "+" sign next to "Additional Comments". 
  3. Type a title and comment-text into the fields and press the "Submit" button. 

The project administrator will be notified via email of your comment and will take appropriate action.  They will either respond to your comment to resolve the issue or make amendments as required.

What if changes are required to an uploaded document?

If the administrator (or final reviewer) thinks that changes are required then they will change the document status to "Requires Revision" and leave a comment on the document with details outlining what requires changing.  You will be notified via email of the comment.  You can then make the relevant changes and re-upload the document following the instructions above.  The old revision is always stored and revision-history can be viewed by clicking on the Document title.