<H2>Important Updates to ODS Track</H2>
<p><p>To all ODS Track Administrators,</p>
<p>This is to inform you of important updates to the ODS Track system which were rolled out today the 2nd of July 2015. The following update has been rolled out:</p>
<h3>New document status: "Not for Submission"</h3>
<p>Project Administrators can now mark documents as "Not for Submission" which has the color-code of <strong>GREY</strong>. The following points should be noted when using this feature:</p>
<ul>
<li><strong>Existing trackers will not be affected by this change </strong>- Additional fields appear in the Discipline Report and other reports only after at least one document has been marked as "Not for Submission". Existing trackers that have no documents marked as "Not for Submission" will see no difference in their interface.</li>
<li><strong>Documents marked as "Not for Submission" will be pulled-down into a sub-directory called "NFS"</strong> when you pull down all documents with the "Get all zipped" command. So for example, A document in tracker 228 with a document marked as Not for Submission in the MAN-01 credit will be placed in the following directory in the zip package:</li>
<ul>
<li>"<em>/Green Star 2014 Design & As-built/Managment/MAN-01 Green Star Accredited Professional/<strong>NFS</strong>/003-Document Title.pdf</em>"</li>
</ul>
<li>You can filter documents as per normal in the "My Documents" and "Document Report" pages. An additional status has been included at the end called "Not for Submission"</li>
<li>Once a document has been marked as "Not for Submission" then a new column will be added to the "Discipline Report" which shows the number of documents marked as "Not for Submission". This column will appear as the <strong>Second Column</strong> (before the "Nothing Recieved" column).</li>
</ul>
<p>If you have any queries regarding this new feature please don't hesitate to contact Mark Pitman or Tom Beckerling.</p>
<h3>About ODS Track</h3>
<p>The ODS Track document mangement system is is a document and submission management framework which centralises and automates a large amount of document gathering, filing; reviewing and associated emailing of comments and reminders. On a typical Green Star Design v3 project it has been demonstrated to reduce the administrative burden of several thousands of emails of comments and reminders; automate filing and management of several hundred documents; increase the round 1 result and obtain the rating faster. <em><strong> If you would like to adopt ODS Track on your project then please respond to this email or contact us through our website to set up a company account which will give you unlimited access to the system.</strong></em></p>
<p><em>You are recieving this email because you on the ODS Track system as a Project Administrator. If you would like to stop receiving these emails please log into the ODS Track system and remove yourself as a project administrator or simply reply to this email for assistance.</em></p></p>
<p class="fright"><small>01/07/2015 | 23:15:50</small></p>
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